PROGRAM DETAILS

Introduction

Purchasing and Procurement is the engine room of every organisation. Whether it is the purchases of cost of sales, materials, inventories, overhead expenses or capital expenditure, there are expenses and assets that need to be procured efficiently and effectively to optimise returns and ensure that every business is getting value for money.

The cost of sales often represents as high as 80% of sales, and capital assets often represents as high as 60% of total assets. Inventories that are slow moving could cause major cash flow problems. The Tendering Function also plays a pivotal role in public sector procurement and has to be managed within a practical and cost-effective manner and handled with absolute integrity and honesty.

This seminar focuses on the practical issues surrounding the Procurement and Tendering Function for any organisation in the private and public sector to ensure that the right procedures and checks and balances are in place to minimise losses, disputes and liabilities.

Delegates will be given the skills, knowledge and best practices on how to strategise, manage and control the Procurement and Tendering Function for any organisation to ensure a viable and cost effective operation.

Learning Objectives

By attending this highly interactive and participative programme, delegates will gain:

• The knowledge to set up an effective Procurement function
• The know-how to develop Key Performance Indicators and Key Result Indicators for the Procurement and Tendering function
• The knowledge to do a Procurement and Tendering Due Diligence Audit
• Understanding of Procurement legal and contractual documentation to protect their organisation
• The knowledge to identify the red flags in Procurement Management and Risk Management
• An understanding to develop a Procurement and Tendering Dashboard
• Methods to ensure that the Tendering process is cost effective, legal and in the best interests of the organisation
• The knowledge of how to use Best Practices Procurement Tools
• The opportunity to network with like-minded professionals with similar Procurement and Tendering challenges
• The confidence to interact with internal departments and the supply chain

Target Audience 

This seminar is designed for:

• Corporate Buyers
• Procurement Professionals
• Procurement Officers
• Fraud and Risk Officers
• Stock Controllers
• Fixed Asset Management Personnel
• Product Management Officers
• Expense Controllers
• Internal Auditors
• External Auditors

The program is designed to empower the above professionals, leaders and personnel to have a better understanding of the total Procurement and Tendering Process and Best Practices.

Training Methodology

This practical and results-oriented program is based on the Adult Learning Concept. It incorporates short inspiring lectures and presentations, followed with structured practical case studies. Supplementing the presentation notes are PowerPoint slides to enhance learning with on-going discussions and action planning, and ample time for Q & A sessions. The total program is motivational and inspirational within a friendly learning environment.

Program Content 

Day 1 – Procurement and Tendering Process

• Procurement and Tendering and the Business Model
• Procurement and Tendering Strategy: Goals and Objectives
• Procurement and Tendering Structure: Authority, Accountability and Responsibility
• Procurement and Tendering Financial Management: Budgetary Control
• Procurement and Tendering Applications
• Procurement and Tendering Literacy Test

Day 2 – Procurement and Tendering Policies and Procedures

• Sources of Supplies
• Outsourcing
• Tender versus Direct Purchases
• Procurement and Tendering in the Public Sector
• Contractual Documentation
• Procurement and Tendering Terms and Conditions

Day 3 – Procurement and Tendering Management and Controls

• Supplier Evaluation and Credit Rating
• Supplier Due Diligence
• Tender Documentation
• Capacity, Credibility and Reporting
• Tender Award Process
• Quality Assurance

Day 4 – Procurement and Tendering Risk Management

• Procurement and Tendering Risk and Risk Management
• Procurement and Tendering Red Flags
• Fraud and Procurement
• Risk Mitigation
• Procurement and Tendering Fraud Prevention

Day 5 – Procurement and Tendering Measurement

• Procurement Dashboard
• Tendering Dashboard
• Procurement and Tendering Daily Control
• Interface with the Accounts Payable Function
• Interface with Inventory Stores Function
• Role of Risk Management and Internal Audit in Procurement and Tendering
• Procurement and Tendering Performance Measurement and Management