PROGRAM DETAILS

Introduction

This highly interactive 10-day programme provides a systematic approach to the planning, development, negotiation and formulation of effective contracts and highlights the critical activities to be performed during the pre-award, award, and post-award stages of the tendering and contracting processes.

The programme then takes the practice of project planning, scheduling and control to a new level to ensure maximum results by including the most recent developments in the field to provide fresh inputs to your project management efforts.

Learning Objectives

• Understand the fundamentals of contract law and essential terms and conditions
• Systematically develop the contract to fairly and equitably distribute procurement and supply risks
• The planning, development, negotiation and formulation of contracts
• Manage the pre-award, award, and post-award stages of the tendering processes
• Understand the most appropriate contract type for the work to be performed
• Develop negotiation skills to successfully negotiate terms and conditions
• Employ effective dispute resolution techniques
• Develop the most appropriate contracts to ensure compliance with contract terms and conditions and avoid cost overruns and late delivery
• Deal with claims, variation orders and contract deviations
• Critical project management processes, tools, skills and techniques, based on recognized project knowledge areas
• Development of a systematic and integrated project plan and schedule as basis for project progress control
• Management of stakeholder interests to ensure delivery of project requirements
• Mastering important project planning and control techniques
• Developing effective performance monitoring and control systems
• Measure, forecast and control project performance
• Produce clear and concise project progress reports and administer project documentation and reporting
• Effectively manage schedule and technical risks and perform contingency planning

Target Audience

• Any personnel involved in the planning, evaluation, preparation and management of contracts
• Project Management Professionals
• Project Planning Engineers
• Senior Project Control and Business Services Professionals
• Procurement and Contract Professionals
• Buyers and Purchasing Professionals
• Personnel requiring the skills for major Contracting and Subcontracting activities

Training Methodology

The programme will include a variety of instructional methods – team projects, applicable case studies, group discussions and critical analysis of video material, etc. – and involve a high level of interaction.

The programme takes a practical rather than a theoretical approach so that new skills can be applied with immediate effect. It does not assume any prior knowledge of the topics covered in the course. New concepts and tools are introduced gradually to enable delegates to progress from the fundamental to the advanced concepts.

Program Content

Day 1 

Contracts, Terms and Conditions

• Description of a Contract
• Primary Contractual Elements
• Contract Formation Processes
• Fundamental Contracting Perspectives – Risk and Price
• Primary Project Success Factors
• Basic Conditions of Contracting
• General Conditions and Layout of Contract
• Project Delivery Methods and Contracts
• Dealing with Suppliers and Contractors
• Essential Elements of a Contract
• Contract Documents and Administration
• General & Special Conditions

Day 2 

Tendering Processes & Contract Terms and Conditions

• Pre-Award Stage
• Tender Evaluation
• Award Stage
• Post-Award Stage
• Competitive Bids
• Competitive Proposals and Negotiations
• Non-Competitive Methods
• Single and Sole Source Negotiations
• Forbearance and Waiver
• Liquidated Damages
• Force Majeure
• Warranties & Warranty Period
• Changes, Variations, Claims and Disputes
• Acceptance and Rejection
• Contract Performance and Termination
• Dispute Resolution

Days 3 

Contract Types and Compensation

• Fixed Price Compensation
• Incentive Compensation
• Cost-Plus Compensation
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Contract Accounting and Payment Procedures

• Contract Claims and Variations

Day 4

Contract Negotiation

• The Ability to Influence
• Primary Negotiation Styles
• Power and Negotiation
• Stages of Negotiation
• Preparation for Negotiation
• Price, Payment, Delivery Issues
• Schedule, Technical & Safety Issues

Day 5 

Legal Issues and Dispute Resolution

• Suspension and termination
• Acceptance and Certificates
• Liquidated damages/penalties
• Guarantee/Warranty/Maintenance
• Legal Remedies for Breach of Contract
• Dispute Resolution clauses
• Mediation, Arbitration, and Litigation
• Change Orders and Claims
• Liquidated Damages

Day 6 

Project Planning & PM Frameworks

• Corporate Strategy and Projects
• Stakeholder Identification
• Characteristics of a Project
• Knowledge Areas& Processes
• The Triple Constraint
• The Project Life-Cycle

Project Scope & WBS Development

• Project Selection Process
• Time-Cost-Scope Trade-off
• Identify Resource Responsibilities
• Scope Definition
• Developing the Work Breakdown Structure
• Developing the Statement of Work (SOW)
• Scope Verification & Change Control

Day 7 & 8

Project Time Management and CPM Analysis

• The Network Diagram
• Logic Relationship Chart
• Precedence Relationships
• Activity Duration Estimating
• Gantt Chart Construction
• Time-Cost-Scope Trade-off
• Project Time Reduction

Accelerating the Project Schedule

• Time-Cost-Scope Trade-off
• Project Time Reduction
• Options for Accelerating the Schedule
• Crashing the Schedule – How?
• The Optimal Acceleration Point
• Project Cost Reduction

Project Time Management and CPM Analysis

• The Network Diagram
• Logic Relationship Chart
• Precedence Relationships
• Activity Duration Estimating
• Gantt Chart Construction
• Time-Cost-Scope Trade-off
• Project Time Reduction

Accelerating the Project Schedule

• Time-Cost-Scope Trade-off
• Project Time Reduction
• Options for Accelerating the Schedule
• Crashing the Schedule – How?
• The Optimal Acceleration Point
• Project Cost Reduction

Day 9 & 10

Project Schedule Risk and Contingency Analysis

• Risk Management Model
• Identifying Potential Risk Events
• Risk Scenario Description
• Expected Monetary Value Concepts
• Risk Quantification and Expected Monetary Value
• Program Evaluation and Review Technique (PERT)
• Application: Estimating Project Duration

Project Team Development and Management

• Organizational Structures